End-to-end procurement, run on one stack.
RapidSource consolidates sourcing, technical and commercial evaluation, vendor onboarding, contracting, and post-award project management — with the audit trail your CFO, CISO, and regulator each ask for in different formats.
One platform, the whole procurement lifecycle.
Most procurement stacks split into three vendors and four spreadsheets. RapidSource holds sourcing, evaluation, onboarding, and post-award delivery on one record — with the same audit trail your CFO, CISO, and regulator each ask for in different formats.
RFx automation that doesn’t live in a 12-tab spreadsheet.
RFI, RFP, RFQ templates per category. Auto-distributed to a curated vendor pool, with deadline tracking, clarifications log, and bid tabulation that audit can actually read.
- Category-specific templates pre-loaded with required clauses
- Vendor pool curated by capability, certifications, references, ESG
- Q&A clarifications log with version history
- Auto-tabulation of responses into a comparable bid book
Technical and commercial scorecards — in one view.
Weighted scoring, blind review, conflict-of-interest checks, sandbox demos, and reference calls on the technical side. TCO, NPV, IRR, sensitivity, and payment-term scoring on the commercial side.
- Panel assignment with workload balancing and bias controls
- Blind review until normalisation; tie-break protocols built in
- CFO-ready commercial summary with sensitivity bands
- Decision pack export for committee, audit, and regulator
Risk, security, and contracting in one workflow.
KYC/AML, sanctions screening, financial-health checks, security questionnaires, DPIAs, MSAs, NDAs, and tax forms — routed, signed, and archived without an email thread.
- Reusable assessments — fill once, reuse across deals
- E-signature for MSAs, NDAs, SOWs, change orders
- Vendor profile feeds straight into the live catalogue
- Six-week onboarding target — measured per deal
Post-award delivery boards that don’t lose context.
Workstreams, milestones, RAID log, status, burn-rate, SLAs, penalties, renewals — one record that procurement, legal, finance, and the business read from.
- Project boards with workstreams, milestones, and dependencies
- SLA tracker with penalty triggers and renewal alerts
- Spend cube with savings tracking and leakage detection
- Audit-ready trails for every decision the platform recorded
Six modules. One source of truth.
Adopt the modules you need; integrate with your ERP and finance stack for the rest. Every module reads and writes to the same vendor, contract, and decision graph.
RFx Studio
Build, distribute, and tabulate RFI / RFP / RFQ. Templates per category. Clarifications log. Auto-extract of pricing and scope.
Vendor catalogue
Single source of truth for approved vendors — capabilities, certifications, references, ESG, performance scorecards, renewal calendar.
Tech evaluation
Weighted scorecards, panel assignment, blind review, sandbox demos, reference calls, decision pack — all logged for audit.
Commercial models
TCO, NPV, IRR, sensitivity analysis, currency normalisation, payment-term scoring — with a CFO-ready summary committee can defend.
Risk & onboarding
KYC/AML, sanctions screening, security questionnaires, DPIAs, MSAs, NDAs, tax forms — routed, signed, archived in one workflow.
Project & SLA
Post-award delivery boards, SLA tracker, RAID log, change orders, milestone payments, renewal alerts, spend analytics.
CPO, CIO, CFO, CISO — reading from the same page.
Cycle time down, savings tracked, leakage closed, audit closed. Spend cube and contract registry on one screen.
- Cycle-time SLAs by category
- Savings & leakage reports
- Spend cube + contract registry
Technical scorecards your architects designed, sandbox demos your engineers ran, reference calls your team scored — not the slide-pack.
- Technical scorecards
- Sandbox demo runs
- Reference call notes
TCO models, NPV/IRR comparisons, sensitivity bands, payment-term scoring — in a format committee can challenge and finance can defend.
- TCO + NPV/IRR
- Sensitivity analysis
- Payment-term scoring
Reusable security and risk assessments. Sanctions screening. DPIA, MSA, NDA workflows. Audit trail per deal.
- Reusable risk assessments
- KYC/AML + sanctions
- DPIA / MSA workflows
Plays well with your ERP, your IdP, and your finance stack.
RapidSource integrates with SAP Ariba, Oracle Fusion, Coupa, ServiceNow, NetSuite, Workday, Microsoft Dynamics, and your identity provider. We don’t replace your ledger — we make sure it’s the only ledger that matters.
SAP, Oracle, NetSuite, Microsoft Dynamics, Workday Financials.
Ariba, Coupa, ServiceNow, Jaggaer — sync vendor master and PO state.
Azure AD, Okta, Ping; DocuSign, Adobe Sign — SSO and contract execution end to end.
What ships with RapidSource.
Sourcing & RFx automation
RFI, RFP, RFQ templates per category. Auto-distributed to a curated vendor pool, with deadline tracking, clarifications log, and bid-tabulation that doesn’t live in a 12-tab spreadsheet.
Vendor catalogue
A single source of truth for approved vendors — capabilities, certifications, references, financial health, ESG posture, performance scorecards, and renewal dates.
Technical evaluation
Weighted scorecards, panel assignment, blind review, conflict-of-interest checks, sandbox demos, and reference calls — all logged for audit. No more email-attached scoring sheets.
Commercial evaluation
TCO models, NPV/IRR comparisons, sensitivity analysis, currency normalisation, payment-term scoring — with a CFO-ready summary that holds up in committee.
Vendor onboarding
Risk and security questionnaires, sanctions screening, KYC/AML, data-protection assessments, master service agreements, NDAs, and tax forms — routed and signed in one workflow.
Contract & SLA tracker
Live contract registry with milestones, SLA targets, penalty triggers, renewal alerts, and clause library. Procurement, legal, and the business read from the same record.
Project management
Post-award delivery boards with workstreams, milestones, status, RAID log, and burn-rate. The sourcing team hands off to the programme team without losing context.
Audit & spend analytics
Spend cube by category, region, vendor, and contract — with savings tracking, leakage detection, and audit-ready trails for every decision the platform recorded.
Outcomes you can hold us to — by horizon.
Foundations
Outcome tree, baseline metrics, and a working pilot in production by day 90 — defensible with finance, signed off by risk.
Scale
Squad expansion across the next 2–3 value pools. Live-parallel cutovers. Capability uplift inside the client team.
Run & optimise
Managed run with named SLOs, quarterly value reviews, and a continuous-improvement budget reserved for innovation, not toil.
Where RapidSource is running today.
Managed services
MTTR 6h → 2.5hLeading global airline goes from 14 vendors to 1 managed services partner
Read case studyLoan origination
14d → 3hNational bank ships modern Loan Origination System on Mendix in 11 months
Read case studyMendix portfolio
40 → 1Tier-1 telco replaces 40 legacy ops apps with one Mendix portfolio
Read case studyThree commercial models. One outcome standard.
We avoid open-ended retainers. Every model names its outcome and its measurement window in the contract.
Fixed-price diagnostic
2–4 week engagement. Outcome tree, baseline metrics, prioritised value pools, and a board-ready 18-month roadmap. Stop-go decision in week 4.
Outcome-linked pilot
8–12 week engagement to ship one value pool, end-to-end, with a measurable KPI commitment. Joint squads with the client team. Live-parallel before cutover.
Programme + managed run
Multi-quarter scale-out with managed services on top. Quarterly value reviews. SLO-tied annual incentive. Capability transfer by design.
Frequently asked questions
Does RapidSource replace our ERP’s procurement module? +
It can, or it can sit on top. Most clients integrate RapidSource with SAP Ariba / Oracle / Coupa for the transactional layer, while RapidSource handles sourcing, evaluation, onboarding, and project management. The vendor master and PO state stay in one place either way.
How does RapidSource handle technical evaluation specifically? +
Weighted scorecards designed by your architects. Blind review until normalisation. Conflict-of-interest checks per evaluator. Sandbox demos linked from RapidHub when relevant. Reference call notes, with audio if consented. Decision pack exported for committee.
What about commercial evaluation? +
TCO, NPV, IRR with discount-rate inputs. Sensitivity bands across volume, FX, and renewal terms. Payment-term scoring (advance vs. milestone vs. on-acceptance). Output is a CFO-ready summary with assumptions clearly stated.
How do you accelerate onboarding? +
Reusable assessments — a vendor fills the security questionnaire once, you reuse it across deals (with traceable updates). KYC/AML, sanctions, financial health pulled from integrated providers. MSAs and NDAs templated; e-sign in the same workflow.
Can we run procurement and project management on the same record? +
That’s the point. The award decision flows into a project board with workstreams, milestones, RAID log, and SLA tracker. Procurement hands off to programme without losing context, and finance reconciles spend against contract automatically.
How do you handle audit and regulatory scrutiny? +
Every decision the platform recorded — score, override, exception, change order — has an actor, a timestamp, and a justification. Audit packs export by deal or by category. SOC 2 Type II audited control plane.
What about ESG and supplier diversity tracking? +
Vendor profiles include ESG and diversity attributes (with verification source). Spend analytics filter by these dimensions. Reports for sustainability and DEI committees ship out of the box.
How is RapidSource priced? +
Per seat for evaluators and project teams; per deal for sourcing events; or a managed-spend percentage for full-lifecycle deployments. We’ll quote against your category mix and volume.
See a real RFP run end to end — in 45 minutes.
A procurement partner walks you through a live deal in the platform: RFx, scoring, onboarding, contract, and project board. Bring your own category and we’ll model the workflow for it.